Application, application documents and deadlines

The University of Erfurt uses the software Mobility-Online, a system of the Austrian provider SOP, for the administration of study-related stays abroad. This includes all steps from the application to the stay abroad, the payment of the mobility grant and the return to the University of Erfurt. The procedure as well as the provider have been verified with regard to data protection. The data is hosted exclusively on a server at the University of Erfurt.

You first apply online for the desired exchange place and a possible second request (optional). You will find the link to the online application at the end of this paragraph. It does not take long to enter the data. You may only apply for exchange places that are listed in the exchange places list.

After sending the online application, you will receive an e-mail asking you to register on the Mobility-Online application portal.

Important!
Note down your chosen login name and password.  You will have to log in to the application portal several times during your application process and your studies abroad. Even if you apply again later for another exchange place, the system will recognize that you are already registered and will not assign you a new login. It is therefore very important that you remember this information!

After registering in the application portal, you will again receive an e-mail with the link that you can always use to log in to the application portal in the future. This link must also be at hand during the entire application process and study abroad period!

You must then enter your personal details (addresses and, if applicable, bank details) in the application portal. Do not forget to update them if anything changes.

After you have completed all these steps, you can produce the PDF of the application form and proceed as descriped in the section ‘Application documents’.

Link to the online application

The application documents must be uploaded in the Mobility Online Portal.

Please collect all the documents listed below and create a PDF document in which you insert all the documents in the order listed below. The file size must not exceed 15 MB. Applications with several individual documents cannot be uploaded. An upload in the portal is only possible once, you cannot change anything later. Be sure to also check the transcript of records - the average grade must be shown on the transcript (see point 5).

The PDF must contain the following documents:

1. Signed application form
Note: You can produce the PDF of the form after submitting the online application. The downloading of the PDF lasts a couple of minutes. Please be patient.

2. Detailed letter of motivation for the application and choice of host institution
Please note: The letter of motivation should be in English. Only in the case of applications for Russia and Latin America should it be in German or English.

3. Curriculum vitae
Note: Unless otherwise stated, the CV should be in English. For applications for Russia it should be in Russian, for applications for Central and South America in Spanish or Portuguese. If you send a CV in Russian, Spanish or Portuguese, please also attach a version in German or English.

4. Proof of the required language skills (see announcement of the respective exchange programme)
Note: An official language certificate or test result is required. If you do not yet have the required language skills, please attach a statement here explaining your current level and when you will take the required language test. If you are attending a language course at the University of Erfurt, please have your lector also sign your declaration.

5. Complete grade report (Transcript of Records)
Note: To download your grade report you have to go to your E.L.V.I.S. account (Prüfungsangelegenheiten, "Meine Noten") and select "Studienbericht" and "Alle anzeigen". Make sure the average grade is also shown. Then print the grade report using the print function of your browser (!) and save it as a PDF. Students in the 1st Bachelor semester do not need to submit a grade report.

6. Letter of recommendation from a professor
Note: There is a form - all fields with grey background can be filled in directly on the PC - or a freely formulated letter of recommendation. If the language of communication in the target country is English, a recommendation in English is recommended.
Please ensure that the name of the lecturer is legible in the bottom field of the endorsement and that a stamp from the department is inserted. The departmental secretariats always have a stamp.

7. High school certificate
Note: If you have completed a Bachelor's programme, a copy of the Bachelor's certificate including Transcript of Records must be submitted instead of the school leaving  certificate.

For universities in Switzerland and Great Britain the application deadlines, requirements and documents are the same as for the Erasmus programme.