The central post office at the University of Erfurt will be reorganized

The central post office will primarily perform the following tasks:

Contact and receiving point

•     contact point for all University employees in all mail and dispatch matters
•     first point of contact for all University suppliers and, if necessary, forwarding to other areas
•     acceptance of deliveries for the administration of the University Library
•     contact person and key issuing for the craftsmen in the University Library

Incoming mail

•     acceptance of letters and parcels; documentation tasks incoming mail
•     determination of the recipient for whom the respective mail item is intended
•     delivery by sorting into the appropriate mailboxes, distribution within the University Library or transfer to the internal courier service
•     processing of parcels with returns, loans / interlibrary loans and book shipments from suppliers; verification of book invoices.
•     book transport service: unpacking of tubs, sorting and distribution by library; repacking of shipments from Gotha Research Library and University of Applied Sciences Erfurt for onward transport
•     keeping the incoming mail book of the university library

Outgoing mail

•     documentation tasks for outgoing mail, compilation of data for surveys and statistics on mail and parcel volumes
•     determination and recording of all relevant data for franking as well as cost and performance accounting in the respective software for all outgoing mail
•     enveloping, franking and handover to driver, mail delivery service or courier
•     handing over media deliveries to courier
•     packing of parcels for returns and bookbinders
•     processing of interlibrary loans for book transport dervice or postal shipment
•     preparation of customs shipments