E-Mail for students and teachers

login

On the start page of webmail you will find input fields for user name and password to log in to your mailbox. The language settings are taken over directly by the browser.

In addition to logging in to your mailbox, you will find links to the old webmail, Outlook on the Web (Exchange mailboxes only), Gigamove and this website on the start page.

For the first login to webmail, use the initial password assigned to you. You should change this after logging in settings -> password

Signature

A signature is set up in the settings under Identities. After selecting your own identity, a signature can be added in the settings. The editor can be switched between text and HTML.

In the settings > message creation, you can specify when the signature should be automatically added to your messages.

iOS/iPadOS

The mailbox can be set up automatically on an Apple device via a configuration profile. In webmail, after logging in, you will find a personalised download link in the User Information section to retrieve the profile. The downloaded file must then be executed on the device.

Export from the old webmail

• Log in to the old webmail and select your personal address book
• Select Export in the menu bar above the address books

Data typ for address book export

• Select vCard 3 as the format for the export

Please also select the format when exporting from other e-mail programmes.

Import into the new webmail

• Log in to the new webmail
• Open Contacts on the left and select Import from the menu bar at the top
• Select the exported file on your device and start the import with Import

Import group assignments: Select all (..), to import group assignments and create missing groups

Replace existing address book completely: All contacts/groups are removed and replaced by the imported data - use with caution!

Import into the new webmail - summary

• The successfully imported and skipped contacts are listed as a summary.
• The window can be closed with Cancel or via the cross in the top right-hand corner

Editing the export file

When exporting from the old webmail, no groups are taken over (restriction in Convergence). To map the groups in the new webmail, the export file can be edited with a text editor. Use the following steps:

• Open the export file with a text editor
• In each contact, complete the group with CATEGORIES: followed by the desired group name.
• Several groups can be specified separated by commas
• You can use Search/Replace for automation (example):
  • Search for: END:VCARD
  • Replace with: CATEGORIES:EXAMPLE1,EXAMPLE2\nEND:VCARD
  • with \n wird a line break is marked in the example - this has to be adapted depending on the text editor

If you mark a group for export instead of an address book, only the group members are exported. You have to repeat the procedure for each group.

Note: The same procedure can be used if you manage several address books in the old webmail. In the new webmail, these address books can be managed as groups.

How to create a mailto-connection to the new webmail

You can easily set up your webmail as a mailto link. A mailto link allows you to open e-mail addresses on web pages in webmail so that you can compose a mail directly to the specified address.

Log in to Webmail for setup and go to Settings and select User Interface. Via the link Set as programme for 'mailto: links', you can set the link for the browser currently in use. In the browser settings, you can specify whether webmail is always opened or prompted each time.

Notifications for new mails

When you receive a new e-mail, you can have Webmail notify you. You can find the options for this in Settings -> Mailbox view. You can check the effects of the individual settings using the Test links on the right.